| An unlimited number
of Departments may be defined, each of which may be linked
to a different ledger company and have separately defined
|Orders may be created
in any currency and any commitments or accruals accounted
for in the ledgers home currency.
or stock-based ordering
|Where appropriate ,
buying can be guided by an accumulated knowledge base in the form
of a catalogue. Users specify what they want, using any key word,
and the system presents suggested suppliers and a pricing and
buying history. The catalogue may be specifically entered or populated
by contributions from users' buying experience.
|Each order is created,
approved and the associated invoice matched with an invoice and
authorised by appropriate members of a common Authorisation Group.
Where your internal control requires it, proper division of duties
is enforced using the rules, which you define.
accounting is required, recording is immediate and spending
control can be absolute. You designate the budget level at
which you wish to enforce control and Forte enforces that
rule as orders are entered.
features make the difference
|A variety of available
practical innovations allow you to match your working requirements.
These include, telephone and emergency orders, optional receipting
by order line, optional printing of each order line value,
default account coding and coding allocation by spread code
or entered factors.
be customised to match any requirement and you may arrange to
print them centrally by department, on demand or as a batch, whatever
is appropriate to your requirements.
access to all order-related data, both current and historical,
is always available to users. Using these facilities, together
with or as an alternative to the range of printed reports which
are available, users have available to them a full picture of
the current order position by order, supplier and product.
|You can designate
whether individual order lines are subject to formal receipt
recording. Where this is the case, you can locate orders by
reference or supplier, receive the items into specific locations
and close out any short deliveries.
|Matching of invoices
against orders and, where applicable, against receipts is
entirely integrated and when complete causes the ledger transaction
to be updated and the decommitments to be actioned in line
with the posting of the financial effect. The matching process
is controlled overall against the registered invoice value,
both automatic and manual matching facilities are available,
additional invoice items - such as carriage charges - may
be recorded and users can only recognise variances which are
within their individual authority level.