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Forte Purchase Ledger


° Multi-Company
° Multi-Currency
Multiple Account types
° User search keys
° Euro compliant
° Construction Industry Scheme
° C.I.T.B deductions
° Retention's
° Document imaging
° Comprehensive payment selection
° Instalments
° Allocation history

Multi-currency Invoices may be recorded in any currency, accounted for in your home currency and receipts recorded in either of these or any other currency. Both transaction currency and home currency balances and transactions values are always visible and exchange differences are automatically accounted for as they arise - either when received or revalued.

Euro Compliant Whether you operate inside or outside the Eurozone, whenever the Euro is part of your transaction, the appropriate conversion - including triangulation - is applied.

Matching your working practices Direct ledger entry with optional batch control options, or invoice registration supporting order and non-order related invoices, with matching against orders and receipts and appropriate maintenance of division of duties rules for entry and authorisation, are all examples of entry options which may be chosen to support your method of working.

Document images You can choose to associate images with transactions, using an Imaging System of your choice, to support the authorisation process and enquiry.

Easy supplier access Supplier records are shared by all their respective accounts and are associated with a wide range of parameters many of which may be associated with managers so that action lists and escalation procedures may be generated based on various supplier related responsibilities. Access to suppliers may be gained by entry, assisted by search windows, of their code, name or postcode or by one of any of the user-defined keys - including, for instance, address, telephone number, VAT registration number, etc. Suppliers may be created, by using the full detail screen or the quick set-up facilities, which require minimal data entry. Checks, based on name and address components, ensure that the creation of unnecessary duplicate accounts is minimised.

Onscreen account management Comprehensive access to all data, both current and historical, is always available to users. Individual users may tune the data displays to their own requirements so that the emphasis is on managing and servicing the account with full access to all details of the transactions, collection actions, receipts and bank clearance details, etc. and you can record dispute details and settlements as required.

Construction Industry Scheme Comprehensive support is provided for the control of payments to suppliers who are certified under this legislation. You designate these suppliers and automatically, the required extra invoice-related data is captured, payments and any tax deductions are automatically handled, vouchers are printed and matched and comprehensive records of payments are automatically maintained so that Inland Revenue reporting is routine.

Any payment method No matter which method of payment you choose - including cheques from one or more bank accounts and BACS - this is fully supported using any payment format including separate or attached remittance advices. Just specify how an account or invoice is to be paid and the system does the rest.

Innovative payment features When it comes to special handling of payments, Forte provides those special features you are looking for - recurring invoice support, high and low value exceptions, separate payment per invoice, special handling of overflow remittances, reference back notes for groups of invoices on remittances, etc. are examples of options which, once defined, are automatically enforced. Special features and controls are provided for making payment which are based on cheque requisitions rather than creditor invoices - such as advances, court fees, etc. - or of a one-off nature such as refunds of over-payments

Controlled payment selection Payment selection, using your parameters, is followed by on screen or report-based review, appropriate further selection or deselection and, only when you are satisfied, by the production of appropriate payment media and ledger update. Where settlement discounts are involved these are automatically taken and accounted for according to the defined terms

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